Gate and Fence Condition Report
Practical farm leasing research and recordkeeping worksheet.
When to use this guide
Use this gate and fence condition report when comparing a prospective farm lease, documenting land conditions or preparing questions for a landowner, tenant, Extension educator or lawyer. This tool focuses on cash rent data and comparisons and encourages a documented rather than verbal understanding.
Step-by-step field worksheet
- Identify whether the Cash Rent Data and Comparisons applies to irrigated cropland, nonirrigated cropland, pasture or another use in your county.
- Document acres, field location, lease duration, permitted uses, parties, payment dates and harvest rights.
- Compare published USDA rental information only within matching land class and reporting year.
- Assign responsibility for soil fertility, irrigation, fencing, roads, improvements, repairs and insurance.
- Review local termination law and legal questions with a qualified professional before committing.
- Record the acreage and land-use category.
- Write the quoted payment and the units, such as dollars per acre per year.
- Document any non-rent costs, including water, fertilizer, property improvements and insurance.
- Record dates, the source of estimates, and unanswered questions.
- Keep a signed copy or approved written summary before beginning work.
Example research notes
A tenant considering 80 acres at a hypothetical $100 per acre annual cash rent would estimate $8,000 in annual base rent before fuel, crop inputs, insurance, property-specific charges and production risk. This number is an illustration, not an actual local rate. For a crop-share arrangement, both parties would instead document shares of costs, crops, and sale proceeds.
Related reading
Official sources to verify rental terms and data
Use published estimates as background, not a binding offer. County rental data may be unavailable or suppressed. Check the reporting year and land class.